Job Description – Executive Director
Big Brothers Big Sisters Regina and Area Inc. (“BBBS”) is looking for a passionate leader who can ensure sound and stable funding decisions that enhance our capacity to serve youth and lead a dedicated team committed to connecting youth with meaningful and life-changing mentorship. The Executive Director is responsible for the successful leadership and oversight of the organization, consistent with the strategic direction set by the Board of Directors.
The Executive Director of BBBS has the opportunity to exercise leadership and management principals, oversee and identify new funding opportunities, promote community awareness of the organizations mission, vision, and values, and understands key principals as they relate to non-profit organizations. Operating under the umbrella of the national Big Brothers Big Sisters organization and under the direction of the Board, the Executive Director will shape the direction of the organization by carrying out the strategic goals and objectives as established by the Board; implementing policies established by the Board, and providing guidance for the activities of the organization.
Adept at relationship building, the Executive Director will have a keen eye for fundraising, donor engagement, and business opportunities that drive results for the youth who are looking for champions in their lives. The Executive Director must be comfortable and open to collaboration with other Big Brothers Big Sisters agencies and continue to maintain and establish new relationships with community partners and stakeholders.
Big Brothers Big Sisters Regina and Area Inc. is excited to find the positive, energetic and dynamic person who will lead BBBS into its next chapter.
KEY AREAS OF RESPONSIBILITIES
- Oversee the administration of the day-to-day operation of the organization;
- Provide direction on the development of procedure statements for Board policies;
- Ensure there is support for Board activities;
- Collaborate with staff and relevant community agencies and groups to accomplish objectives and to fulfill responsibilities;
- Foster effective team-work between the Board and the Executive Director and between the Executive Director and staff;
- Ensure morale and cooperation within the team, listen and trust staff, and incorporate other perspectives;
- Resolve conflict and maintain objectivity when issues arise; and,
- Demonstrate creative problem solving and engage others in decision making to empower; and build understanding and trust.
- Attract, hire, retain, develop and leverage staff talent to perform at high quality levels;
- Promote a positive work environment that operates with openness and integrates planning efforts across the organization;
- Manage all aspects of Human Resource functions;
- Demonstrate an interest and commitment to learning and development of the staff through encouragement, managing of performance and coaching;
- Value and recognize the contributions of others;
- Delegate tasks when necessary and allow staff to conduct work with autonomy;
- Ensure continued education and growth of staff within the organization; and,
- Work with staff to create and maintain yearly work plans and ensure performance evaluations occur annually.
- Establish and ensure a system for quality assurance and youth protection consistent with the policies and requirements of Big Brothers Big Sisters of Canada;
- Oversee all public relations campaigns, advertising and public relations activities for fundraisers and volunteer recruitment activities;
- Manage all regulatory and compliance/reporting requirements as a non-profit and a member of Big Brothers Big Sisters of Canada; and,
- Collaborate with regional Big Brothers Big Sisters agencies to leverage potential resources and opportunities;
- Establish programming that is culturally relevant in our communities (ie. Indigenous focused programming);
- Establish an innovative and flexible approach to service delivery, adapting swiftly in the face of restrictions due to unforeseen circumstances (ie. Pandemic)
- Ensure the programs are consistent with Trauma informed Best Practices;
- Ensure programing is in line with MMIWG calls to action and the principles of reconciliation; and,
- Establish Evaluation frameworks and performance measures for new and existing programs.
Strategic Planning and Board Management:
- Develop and implement strategic solutions that align with Big Brothers Big Sisters of Canada’s Theory of Change;
- Identify and carry out strategic opportunities, address challenges facing the agency, and work with the Board of Directors and staff to address them in a timely manner;
- Develop and maintain the organizational strategic plan;
- Prepare regular reports to the Board of Directors on progress, challenges and opportunities;
- Cultivate a strong Board of Directors willing to lead and contribute to the fund development success of the organization;
- Ensure effective orientation and education of Board members to build their knowledge, commitment and skills;
- Ensure effective communication processes to keep Board members well informed and to use their time and talents appropriately;
- Lead the collaborative efforts of the Board and staff to create and implement strategic plans focused on fund development, community partnerships, program growth and agency capacity;
- Make business decisions using performance metrics and quality indicators to ensure operational excellence;
- Recommend operational policies for consideration by the Board of Directors;
- Identify key constituencies and leverage community relationships; and,
- Lead the development of the annual operations plan that is realistic and viable, focused on top strategic priorities that can be easily adjusted to changing circumstances.
Fund Development and Financial Management
- Develop, stabilize, and implement diversified and cost-effective fundraising strategies and sound fiscal management procedures to ensure the Agency’s financial stability and growth without adversely affecting other criteria of success (e.g. program integrity, quality of service);
- Pro-actively ensure that the organization develops strong long-term relationships with individuals, stakeholders and corporate donors/funders;
- Develop and maintain donor engagement through positive relationships;
- Personally build and preserve key community relationships to ensure that fund development goals and strategy are achieved;
- Lead and assist staff in all fundraising and donor engagement efforts, following policy and procedures of record keeping and reporting income;
- Actively seek funding and grant opportunities;
- Lead and manage the preparation and reporting related to annual and one-time grant applications;
- Develop the annual budget, with input from staff and the Board of Directors, to ensure long-term viability of the agency;
- Actively monitor and communicate actual to budget variances to the Board of Directors;
- Oversee accounting procedures and an accounting system that provides the organization with readily available financial information and supports strategic budgeting;
- Assist the Treasurer in the presentation of financial statements to Board of Directors on an ongoing basis;
- Complete grant applications;
- Monitor funding and the financial state of Organization and effectively communicate concerns to the Board of Directors in a timely manner; and,
- Ensure development of financial management policies for budget control.
- Promote community awareness of the Organization’s mission, vision and values;
- Participate in networking and community relation activities on behalf of the organization;
- Build strong working relationships with others;
- Work with key external stakeholder groups; and
- Oversee and guide information that informs the community of activities and the direction of the Organization
SKILLS AND QUALIFICATIONS
- Minimum of a University degree
Skills & Abilities:
- Knowledge of leadership and management principles as they relate to non-profit organizations;
- Strategic thinking, business savvy, financially literate, project management, data-driven decision-making, sound problem-solving skills, ability to assess situations with nimbleness and talent for setting and achieving a forward-thinking direction for an organization;
- A demonstrated record of accomplishment in creating and implementing sustained growth strategies and financial stability in a not-for-profit or corporate environment;
- Excellent written and verbal communication skills;
- Demonstrated ability to develop and lead a diverse staff; and,
- Expertise in Fund Development and Board Development as well as personal experience with Big Brothers Big Sisters programming would be an asset;
- Collaborate with sister agencies;
- Experience with Indigenous relationship building and cultural development;
- Knowledge of trauma informed best practice in relation to organizations and casework
- Have an understanding of relevant policies, procedures, and legislation (ie. Freedom of Information and Protection Act (“FOIP”), Duty to Report);
- Knowledge of childhood development, effects of trauma and working with vulnerable youth; and
- Basic understanding of the Missing and murdered indigenous woman and girls inquiry (“MMIWG”) inquiry call to action.
REQUIREMENTS AND EXPECTATIONS
- Performs duties in compliance with Big Brothers Big Sisters of Canada standards and Board-approved policies, procedures and practices;
- Oversees the administration of the day-to-day operation of the organization;
- Represents the organization in a professional manner in the community and office;
- Possess an entrepreneurial approach to the use of scarce resources;
- Actively fosters and maintains relationships with stakeholders, potential funders, employees, and the Board of Directors;
- Must be able to work some evenings and weekends as needed;
- Must be self-motivated, responsible and able to work independently with minimal supervision; and,
- Must have satisfactory criminal record and venerable sector checks completed prior to commencement of position.
This is a full-time position with a varying workweek. The position is based on the principle of flextime in that the hours vary according to the work and support that needs to be completed. Generally, the workweek falls within Monday – Friday, with flexibility to attend evening and weekend meeting and events on behalf of the Organization and to meet with the Board of Directors.
Travel will be required as part of this position within the community and to our satellite offices. This person is required to have access to their own vehicle and must be able to provide the appropriate coverage for their vehicle. Reimbursement of the costs associated with having to use their personal vehicle and for other forms of travel are outlined by the Agency.
EQUAL EMPLOYMENT OPPORTUNITY
Big Brothers Big Sisters of Regina and Area Inc. believes that providing employment opportunities to diverse candidates (aboriginal, women in leadership, visible minorities and people with disabilities) enriches our organization and positions us for long-term success.
To apply for this rewarding leadership opportunity, please apply with a resume and cover letter to Beth Wozniak, Board Chair, at firstname.lastname@example.org, and state the following in the subject line of your e-mail “BBBS Regina & Area – ED Application”